We have tried to provide answers here to the questions we are most often asked.
Most other questions or concerns are addressed during our tours of the venues and our booking appointments which is when we get an opportunity to address the rules in our contracts as well as explaining what your rental can look like with us. Of course, if you have any questions not addressed during those interactions, we are always available and happy to talk shop with you!
Yes, we highly recommend you schedule an appointment to view the venue. We may have an event or be unavailable if you come by without an appointment. You may schedule an appointment by simply contacting us.
We offer various packages which some can go up to 146 person count however we can customize packages larger. Our venue space is versatile and we are able to extend shelter coverage throughout our property with tents to accommodate larger events.
See our Venue and Packages page for details on event rentals and weddings packages.
We do have some packages that may have date restrictions. Packages such as our Wee Wedding, Elopement, & Intimate Wedding days have Saturday date restrictions. This does not mean they are not available. You may further inquire within our office.
Butterfly Kisses Pavilion does not hold dates.
Reserving dates requires a nonrefundable date reservation fee (50% of the total venue rental amount) and a signed contract provided by the host/responsible party. If the event is a wedding, we do require either one or both of the person(s) getting married to be one of the responsible parties.
Yes, we require a refundable security deposit to be secured 30 days prior to the event. This deposit will be refunded upon completion of the event without any damages or excessive clean up.
Yes, you may even leave a card on file to call in payments or have automatic deductions.
There are no additional costs associated with your package unless you need to increase your person count or upgrade your package or add an additional service. The amenities listed are available as an inclusion in your package.
As the host you are responsible for anyone present at your event including guest and vendors. We do highly recommend event insurance however it is not required. Special event insurance has many different protections for a host; most hosts will consider it alone for the alcohol liability and/or cancellation services.
You may have alcohol served at your event. All alcohol MUST be served by an event bartending service that has been available on our required professionals list. We do not allow self-serve alcohol. If you would like to have liquor and/or spirits served at your event then you must provide a Limited Special Occasion permit obtained by the ABC board. To obtain more information on the permit please visit http://abc.nc.gov/Permit/ApplyLSO. Any state and federal laws apply to events held at Butterfly Kisses Pavilion. Details can be found in our contract available to you upon booking an event. Should any rules or laws be broken it will be considered a breach of contract and the event will be cancelled immediately.
With exception to Event Bartending services, the list of preferred professionals is available for you to use however is not required. Our preferred professionals are pre-approved and provide an excellent level of service. Should you provide your own professionals or service you may require additional verification and permissions to utilize your own vendors.
The package you choose determines your start and end time. Most package may start as early as 9 am. An event can end as late as 12 am however music must be cut off by 11 pm.
Yes, we will have a director and any needed staff available for your event. Their duties include parking attendant and venue attendant. Our venue attendants will maintain the restrooms, manage the fire pit, adjust pavilion windows, manage trash receptacles, and are there for overall safety. They do not handle any coordination of the event or the production of the host's décor, you may hire a professional for this service.
While we do not require you to hire a wedding day manager or event coordinator we do highly recommend it. These professionals can ensure that all tasks are complete and that the flow of your day is seamless. Our very own Venue Sales and Service director is a certified wedding planner and offers Wedding & Event Management services via Southern Lace Weddings and Events.
For Spring 2019, we will have a Dressing Suite for purposes of getting ready.
When planning an outdoor event you should always consider a "plan b". Our facility does include the barn which is typically used for the reception part of the events. Couples have utilized this space as their "plan b" by having guests sit at their reception table and performing the ceremony in a centralized location. You may also consult with a local rental company to have a tent placed over the ceremony site.
BKP is an outdoor venue, we strive our best to manage Mother Nature including year around pest control and ground maintenance. The week of your event we will fully inspect the venue for any pests that may need to be tended to. Our ground maintenance helps keep bugs and wildlife at our most possible minimum. You may bring bug spray and/or citronella candles/torches to place out around the outside of the venue.
As you may see throughout the website and on our facebook page we allow our hosts to decorate the venue as they prefer. There are some limitations due to safety and preventing damages.
We have partnered with Graceful Tables to provide you with quality linens at an affordable price. You are able to choose from their classic linen fabric in the color choices available. Your venue rental will include table cloths for all guest tables, either a choice of napkins for all guests or table runners for each guest table, and table cloths for all service tables that are included within your package. Material upgrades or additional linen request are available however additional costs may apply.